Procurement Officer
The Public Entity Sint Eustatius (OLE) carries out both municipal and provincial tasks on this special municipality of the Netherlands. Together with our 180 colleagues, we work towards good governance, sustainable development and a strong community. Working at OLE means helping shape the future of a unique and resilient island.
Tasks and Responsibilities
Responsible procurement helps OLE use public funds effectively and deliver services and projects for the community. As Procurement Officer, you guide the purchase of works, goods and services. You ensure that procurement processes are fair, transparent and in line with applicable policies and regulations.
You advise budget holders, contract owners and management on their procurement needs. You translate these needs into a practical approach, from exploring the market to selecting a supplier and handing over the contract.
Your role combines practical support with independent advice and oversight. You help colleagues find workable solutions while safeguarding integrity, compliance and value for money. Working in Statia’s small market requires careful supplier relationships, local market awareness and professional independence.
Your main responsibilities include:
- Independently manage procurement processes for works, goods and services. Review requests and advise on suitable procedures, market approaches and realistic timelines.
- Research the market and advise on suppliers, prices, market developments and procurement risks.
- Prepare and review requests for quotations, selection and award criteria, and other procurement documents. Organise quotation procedures and conduct or support supplier negotiations within the applicable rules.
- Support objective quotation assessments, prepare comparison and evaluation matrices, and provide clear recommendations for contract awards.
- Advise colleagues on procurement questions. Identify approaches that do not meet the rules and propose practical, compliant alternatives.
- Monitor compliance with procurement policies, budgets, delegated authority and relevant legislation. Address conflicts of interest, improper influence and deviations from policy, while safeguarding the separation of responsibilities.
- Maintain complete and auditable procurement records. Ensure that approvals are obtained before commitments are made, support audits and recommend improvements to procurement processes.
- Work with Finance, contract management and contract owners on budgets, contract terms, risks and handovers. Advise on renewals and new procurement procedures.
Employment Conditions
The selected candidate may receive:
- Temporary employment for a trial period of one year, with the prospect of permanent employment.
- Salary: Scale 10, gross monthly between $4,325.05 – $5,613.36 (36-hour workweek).
- Working hours: Full-time, 36 hours per week.
- Allowances: Holiday allowance of 8.33% and an end-of-year bonus of 8.33% of the annual salary.
- 182 holiday hours per year pro rata based of a 36-hour working week.
- Benefits: Inclusion in the pension fund.
- A supportive and professional working environment.
- A relocation scheme for candidates who respond from outside the island.
Required Skills and Competencies
Job Requirements
- Ability to work and think at higher professional education level (HBO).
- NEVI 1 Publiek or a demonstrably equivalent qualification in public procurement.
- Demonstrable relevant procurement experience within the public sector, including independently managing procurement and quotation procedures.
- Experience preparing and reviewing procurement documents and contract award recommendations, and advising internal clients, budget holders or management.
- Knowledge of public procurement principles, market approaches, supplier selection, basic contract principles and commercial terms.
- Knowledge of integrity, conflicts of interest, separation of responsibilities, and financial and administrative decision-making within government organisations.
- Knowledge of procurement records, internal controls and audit trails.
- Knowledge of the administrative and financial context of the public entities in the Caribbean Netherlands, including relevant aspects of WolBES and FinBES, is a strong advantage.
Required Skills and competencies
- Integrity and independence: You act objectively, handle confidential information carefully and recognise potential conflicts of interest.
- Accuracy and analytical skills: You work systematically, distinguish key issues from details and keep decisions and records clear and verifiable.
- Ownership and results: You take responsibility for your procurement processes, monitor quality and deadlines, and act promptly when problems arise.
- Professional judgement: You explain and defend your advice clearly. You are comfortable challenging proposed decisions and offering alternatives within the applicable rules.
- Collaboration and service: You work constructively with colleagues and suppliers, share information promptly and respect everyone’s responsibilities.
- Communication: You explain complex procurement matters clearly and communicate effectively in both English and Dutch, verbally and in writing.
- Organisational awareness: You understand the public responsibilities of OLE and can handle competing interests, resistance and the challenges of a small supplier market.
More information
An assessment, case, and/or reference check may be part of the procedure. The selected candidate must provide a certificate of good conduct (VOG) and undergo medical evaluation for inclusion in the pension fund.
The following order of preference will be applied during the selection process:
- Employees of the Public Entity Sint Eustatius (internal)
- Residents from or currently living on Sint Eustatius
- Residents of the Caribbean part of the Netherlands
- All other candidates
Apply
Apply no later than 5 October via the application button and upload your CV and motivation letter, addressed to:
The Executive Council of the Public Entity St. Eustatius
Attn: Mrs. Francisca Gibbs
Apply via: https://www.werkenbijstatia.com/vacaturebeschrijving/inkoper
Good to Know:
- Interviews for internal candidates will be scheduled on 19, 20 or 21 October
- Questions about the position? Please contact Mrs. Francisca Gibbs, Director of Operations and Customer Service, francisca.gibbs@statiagov.com
- Questions about the recruitment process? Please contact our Recruitment Specialist - Yvonne van ‘t Oever. Email:vacancies@statiagov.com
Applications via email will not be processed
